B. ALLOCATION PROPOSAL
GENERAL FUND ALLOCATIONS ARE TENTATIVE. THE AMOUNTS ALLOCATED MAY BE REDUCED BY EXECUTIVE RESTRICTIONS AND/OR INTERNAL REDUCTIONS.
SUBSTITUTE SYSTEM, 12658
1. Purpose
HIRE SUBSTITUTE TEACHERS AND PROVIDE COMPUTERIZED ASSIGNMENTS:
-Through centralized services, provide competent substitute teachers to provide uninterrupted instruction for students in the absence of their regular classroom teachers and to serve the needs of public schools, charter schools and Columbus Educational Services.
-Generate and distribute recruitment and informational material - memos, flyers, advertisements, newsletter.
-Accept and process applications from schools/complexes and generate employment form SF5A1. Input substitute teachers' grade, subject and geographical preferences.
-Provide teachers, principals and SASAs with a 24-hour computerized, Teacher-Substitute Employee Automated System (T-SEAS), call-in service to report absences and to specify dates, reason, and special instructions. Provide automated assignments of substitute teachers to appropriate jobs.
PROVIDE DATA FOR TEACHER LEAVE ACCOUNTING:
-Through VAX interface, enable schools to verify teacher leaves and reason for absence on school VAX workstation. Data is automatically sent to the Office of Business Services for leave accounting.
-Through VAX interface, transmit verified data on completed substitute teacher jobs to enable substitutes to be paid by the next payroll period.
PROVIDE CALL CENTER ASSISTANCE:
-Operate call center to provide help desk assistance to all users: Teachers, substitute teachers, schools and offices.
PROVIDE STAFF DEVELOPMENT:
-Provide assistance to districts for school personnel and substitute teacher orientation, training and staff development.
GATHER AND PROVIDE ESSENTIAL DATA:
-Provide teacher leave data and substitute teacher work/pay data to appropriate DOE offices, state departments, BU and other agencies for planning purposes, legal requirements, and for responses to Department of Labor and Industrial Relations (DLIR) for weekly and vacation unemployment claims.
2. Rationale for Allocation
The system provides automated, electronic transactions and services used by 13,000 teachers, 5,000 substitute teachers, as well as all K-12 schools in the state, district/state offices having resource teachers, Charter Schools and Columbus employees.
-Provides 24-hour computerized services for an average of 1,000 absences/leaves a day.
-Enables creation and maintenance of teacher and substitute teacher databases for paperless leave reporting, appropriate assignment and automated paying of substitutes.
-Because comprehensive teacher leave data and substitute work data are compiled, enables appropriate data to be extracted & submitted to DLIR, thereby reducing DOE costs of substitute teacher unemployment benefits.
3. Guidelines for Implementation
Funds allocated support the Department's goals and objectives of providing, during the absence of regular classroom teachers:
-Uninterrupted instruction in classrooms.
-Student advancement toward attainment of Hawaii Performance and Content Standards and No Child Left Behind.
-Proper supervision and ensuring health, safety and well being of students.
Funds are to be expended in accordance with the guidelines found in the "FMS User Policy & Process Flow Guide," personnel rules and regulations, and procurement law.
4. Allocation of Resources
$74,052 in "A" funds is allocated to ORG. ID. 016000 for the salaries of 3.00 PERM FTE Personnel Clerk IV positions.
$62,907 in "B" funds is to be expended on computer system equipment and maintenance by mainland software vendor; maintenance and updating of servers, computers, pro-link to VAX/ALPHA and printers; multiple telephone in/out lines; dialogic board for additional phone lines; media advertisements during open enrollment periods; supplies - making of instructional videos, memos, newsletters and Quick Reference material for all user groups; staff training and development; travel, printing and postal costs.
| Report Required: No | Report Due Date: |
